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Portrait of Sharmilaa Saran
Sharmilaa Saran

Operations Partner for Growing Businesses

Behind Every Successful Business Is Someone Who Keeps It Running Smoothly.

Every growing business relies on strong operational support behind the scenes. I help organizations improve efficiency by managing research, administration, AI data services, reporting, documentation, and workflow coordination, delivering dependable execution that allows teams to focus on what matters most.

Helping founders simplify operations, manage information, and build efficient business systems.

While many clients choose to work directly with me, some projects require additional capacity or a broader range of expertise. To better support those needs, I established Sharmilaa Saran & Associates, a trusted team of professionals who have been collaborating with me for the past two years. Whether you need an individual specialist or a coordinated team, you'll have a single point of contact and the flexibility to scale as your business grows.

Explore My Experience Let's Discuss Your Project
SERVICES

What Can I Help You With?

A collection of core operational competencies designed to streamline your business workflows, ensure data accuracy, and free up your time.

Operations & Administration

Keeping your day-to-day business operations organized, optimized, and running efficiently behind the scenes.

Virtual Assistance

Administrative support, CRM management, documentation, calendar scheduling, email support, file handling, folder organization, and workflow coordination.

Research & Lead Generation

Accurate research, high-quality targeted lead generation, business intelligence, market reports, and data collection tailored to support outbound strategies.

Excel, Reporting & Data Management

Data organization, dashboards, spreadsheet automation, reporting, document conversion, and database administration to help you read, clean, and make sense of numbers.

AI Training & Data Services

Image annotation, audio recording, translation evaluation, prompt evaluation, RLHF (Reinforcement Learning from Human Feedback), quality assurance, and AI data validation.

INDUSTRY CASE STUDIES

Experience That Adapts to Your Industry

Every industry works differently. Instead of offering one-size-fits-all processes, I adapt my background to match your industry norms, tools, and regulatory guidelines.

Real Estate Support

Supporting real estate investors, wholesalers, brokers, title professionals, and acquisition teams with end-to-end property research, ownership verification, probate research, lead qualification, and transaction support. Experienced in navigating county assessor websites, Clerk of Court records, succession filings, MLS platforms, and public databases to uncover actionable property intelligence.

Property Ownership & Public Records Research
Researched county Property Assessor websites, Clerk of Court portals, Official Records, and Succession/Probate databases to identify current property owners, ownership history, legal descriptions, tax parcel numbers (APN), deed transfers, mortgage records, liens, and probate status.

Verified inheritance and succession cases to determine whether properties were eligible for probate outreach and investor acquisition campaigns.
Probate & Succession Research
Conducted detailed probate and succession research across multiple Louisiana parishes including:
- East Baton Rouge
- West Baton Rouge
- Livingston
- Ascension
- Tangipahoa

Reviewed succession filings, estate records, court dockets, executor information, and ownership transfers to identify investment opportunities and update acquisition pipelines.
Property Valuation & Market Verification
Cross-referenced property information using Zillow, Redfin, and Realtor.com to validate:
- Estimated market value
- Property characteristics
- Sales history
- Comparable properties
- Listing status
- Tax assessments
- Owner-occupied versus investment properties
Tax & Auction Research
Investigated delinquent property taxes, tax certificates, payment status, redemption periods, and tax sale eligibility using parish tax records.

Collected and verified auction sale data from multiple Louisiana parishes, identifying active and historical tax sales, sheriff sales, and foreclosure opportunities for investor research.
Lead Verification & Acquisition Support
Built investor-ready lead lists by combining information from assessor records, court documents, public records, and real estate platforms.

Verified ownership, mailing addresses, probate status, property occupancy, assessed value, market value, tax delinquency, and auction status before leads entered acquisition campaigns.
Data Management & Reporting
Maintained structured research databases using Excel, Google Sheets, and Airtable.

Produced standardized property research reports, lead verification sheets, and recurring real estate market reports while ensuring high levels of accuracy and consistency.
Property Assessor Research
Clerk of Court Research
Official Records Search
Probate & Succession Research
Tax Assessor Records
Property Ownership Verification
Chain of Title Research
Deed & Mortgage Research
Tax Delinquency Research
Sheriff Sale & Tax Sale Research
Zillow, Redfin & Realtor.com Verification
MLS Data Validation
Lead Qualification
Investor Lead Lists
Real Estate Due Diligence
Excel & Airtable Database Management

Education & EdTech

Experienced in supporting educational institutions, online learning platforms, educators, and EdTech companies through curriculum support, content preparation, academic administration, instructional design assistance, and educational content digitization.

Educational Content Development
Reviewed lesson plans, prepared learning objectives, translated educational materials, and converted academic content into structured digital formats for online delivery.
Learning Platform Support
Coordinated online classes, maintained student records, managed schedules, supported instructors, and handled administrative operations for virtual learning programs.
Educational Content Conversion
Converted PowerPoint presentations, question banks, textbooks, and mathematical content into editable Word, Excel, and LMS-compatible formats while preserving formatting accuracy.

AI & Machine Learning

Extensive experience supporting AI companies with data annotation, reinforcement learning datasets, multilingual language evaluation, AI response validation, computer vision annotation, and large-scale quality assurance.

Large Language Model Training
Evaluated AI-generated responses, ranked outputs, provided reasoning, and contributed to reinforcement learning datasets that improved language model performance.
Multimodal Data Annotation
Annotated images, videos, text, semantic segmentation datasets, facial attributes, landmarks, product images, and visual content following detailed taxonomy guidelines.
AI Quality Assurance
Compared multiple model responses, validated translation quality, reviewed AI-generated content, identified inconsistencies, and ensured annotation quality across high-volume datasets.
Speech & Language AI
Created conversational datasets, transcribed multilingual audio, corrected scripts, reviewed dialogue quality, and supported speech recognition model training.

Healthcare Support

Experienced in supporting healthcare organizations, pharmacies, medical research teams, and healthcare technology companies through administrative operations, healthcare data management, medical documentation, payer support, and provider data maintenance.

Healthcare Operations
Managed payer communications, maintained healthcare records, coordinated insurance-related processes, and supported operational workflows.
Medical Data Management
Maintained pharmacy databases, updated medication information, managed provider records, and organized healthcare application data.
Medical Documentation
Converted medical textbooks and healthcare forms into structured Excel databases while preserving terminology, formatting, and document integrity.
Healthcare Community Support
Coordinated wellness programs, supported healthcare professionals, managed participant communications, and organized digital healthcare resources.

Transcription & Translation

Experienced in multilingual transcription, localization, translation review, proofreading, and structured document preparation across education, real estate, legal, spiritual, and marketing domains.

Professional Transcription
Transcribed interviews, educational courses, consultation sessions, and multilingual audio into professionally formatted documents while maintaining terminology and contextual accuracy.
Translation & Localization
Reviewed Tamil-English translations, validated AI-generated translations, corrected linguistic inconsistencies, and ensured cultural and contextual accuracy.
Document Processing
Converted handwritten records, scanned documents, archived materials, and PDFs into searchable, editable, and structured digital formats.

Business Operations

Experienced in supporting startups, small businesses, and growing organizations with business administration, research, reporting, workflow management, database maintenance, CRM operations, and process improvement.

Business Research & Intelligence
Conducted market research, competitor analysis, online research, nonprofit prospect research, corporate document collection, and business intelligence reporting.
Reporting & Operations
Built recurring operational reports using Excel and Google Sheets, automated calculations, maintained dashboards, and generated management-ready reports.
Data Management
Maintained Airtable databases, Google Sheets, CRM systems, and structured business records while ensuring data quality and consistency.
Administrative Support
Managed recurring workflows, documentation, scheduling, subscriptions, and operational coordination for distributed teams.

Professional Services

Provided virtual business support to entrepreneurs, consultants, legal professionals, coaches, educational organizations, and service-based businesses by combining administrative expertise with research, documentation, automation, and process management.

Virtual Executive Support
Managed documentation, spreadsheets, communications, scheduling, reporting, research, and recurring administrative operations for international clients.
Research & Documentation
Prepared structured reports, consolidated information from multiple sources, organized business documentation, and maintained accurate knowledge repositories.
Document Digitization & Data Conversion
Converted complex PDFs, catalogues, historical archives, financial records, and business documents into fully editable Excel, Word, and database-ready formats.
Workflow Optimization
Standardized business processes, improved reporting workflows, developed reusable templates, and helped clients reduce manual administrative effort through structured systems.
COMPETENCIES

Why Clients Work With Me

Choosing support for your business is about finding someone who takes the administrative burden off your plate while maintaining absolute quality and execution.

Detail-Oriented Execution

I believe accuracy matters down to the final pixel or spreadsheet row. Data and records are double-validated to eliminate oversights.

Reliable Communication

Clients are never left guessing. I communicate with clear updates, complete transparency, and consistent follow-through on every project status.

Quick Learning

Every business has unique systems and setups. I adapt quickly to new tools, custom software platforms, and specific workspace SOPs.

Versatile Experience

Delivering services across multiple sectors lets me bring diverse problem-solving methodologies and useful back-office processes to your team from day one.

TOOLKIT

Tools & Platforms I Master

I work across a curated set of modern tools to keep operations smooth, data accurate, and delivery fast.

Office & Document Processing

Microsoft Excel
Word
PowerPoint

Cloud & Collaboration

Google Workspace

Databases & Data

Airtable

Documentation & Knowledge

Notion

Project Management

Asana
Trello
Monday

Communication & Video

Slack
Microsoft Teams
Zoom

AI & Machine Learning

ChatGPT
Claude
Gemini

Data Annotation

CVAT
Label Studio

Advanced Data & Automation

Power Query
VBA
MY ROADMAP

My Journey & Career Timeline

My professional growth has been defined by expanding skills, taking on more operational responsibility, and building adaptive workflows across multiple sectors.

Experience and career timeline overview
TESTIMONIALS

What My Clients Say

Read stories of how I support business growth, improve file efficiency, and maintain reliable daily coordination.

COLLABORATION PROCESS

How to Work With Me

Every client has a different way of hiring freelancers and service providers. Whether you're looking for a one-time project, ongoing support, or a dedicated team, I'm happy to find an arrangement that works best for your business operations.

Recommended
Option 1

Hire Through Upwork

Perfect for first-time collaborations. Direct Contracts allow secure escrow structures without requiring an existing Upwork membership.

Key Benefits

  • Clear contracts & defined milestones
  • Secure, platform-backed payment escrow
  • Easy, automated invoicing
  • Milestone-based billing for updates
Learn More
Option 2

Work With Me Directly

If you prefer operating outside external platforms, I am open to discussing custom invoices, payments, and client terms directly.

Key Benefits

  • Customized payment intervals & tools
  • Direct bank transfer/wire invoicing
  • Lower overhead platform service fees
  • Perfect for long-term monthly retainers
Learn More
Option 3

Your Corporate Portal

If your organization has established compliance screening or customized procurement platforms, I am happy to integrate with your setup.

Key Benefits

  • Integration with external tool checklists
  • Compliance with corporate invoicing rules
  • Zero friction for enterprise setups
  • Long-term agency onboarding support

Let's Find the Right Solution

Whether you need a dependable virtual assistant, operational support, research expertise, AI data services, or help managing day-to-day business processes, I'd be happy to discuss how I can support your goals.

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